There are many reasons why a business may need to move an office but one thing is always certain – it can be stressful for all parties involved. If you don’t plan and prepare, that is.
On the other hand, for a well-organized company, relocating can be an exciting adventure full of inspiration and hope for better days.
If you want to be from the latter, read on as we compiled a comprehensive guide for office relocation to help you tackle this project.
The Most Important Step Before You Move Your Office to London
The trick here is to take your time and find a place that will satisfy the needs of your workers but also setting a deadline to do so. You don’t want to drag the decision for too long if your business is located in London because the best office premises get snatched like hot bread on a Saturday morning. Ask yourself:
- Is the new office spacey enough and can it handle more people in the future as your team grows?
- Is the space located in an area with good transportation connections? After all, you need your employees to come to work on time and it won’t hurt if your customers and business partners are able to find your new location easily, right?
- Does it have all needed utilities such as a good amount of power sockets, air con, water, kitchen, and toilets?
- Are there stores, pharmacies and restaurants nearby? You and your team ought to have those around just in case.
But choosing premises isn’t the end of it. You also need to effectively negotiate the terms of your lease contract. Of course, it’s best to get some legal advice for this part or else you risk overlooking something.
Plan Your Office Relocation to London with a Checklist
This is what every removal company in London will recommend you do. You can never make a too detailed of a checklist because planning really is everything for a smooth office move. Here’s how you should organise your tasks:
6 Weeks Before The Moving Day
- Measure your new office space and decide on a furniture supplier if you need additional pieces of furnishings.
- Choose the furniture your new office will need and order it.
4 Weeks Before The Moving Day
- Check with your furniture supplier for tips on how to lay out
the new office space.
- Confirm with the supplier that the furniture will be delivered at least a week before your team moves in.
- Order plants, paintings, mirrors and any additional decorative pieces.
- Do research for removal companies, gather and compare quotes and pick a service provider.
- Arrange the set-up of new phone lines, the internet, and other electronics. If you don’t have a sysadmin to help you with that, know that some office removal companies can also do the job for you.
3 Weeks Before The Moving Day
- Inform all suppliers for the change of your address and do it both over the phone and e-mail. This is a good time to get rid of services you no longer need or replace location-dependent suppliers with new ones in your area.
- Order all stationery your team will require at the new office.
2 Weeks Before The Moving Day
- This is when you should have your new phone lines and broadband installed.
- If you can’t transfer your old telephone number with the new providers, make sure to set up a phone forwarding.
- Arrange and send out your change of address notifications and set up a postal redirect for the day of your office relocation.
- Do a final check of the facilities at your new office space to ensure everything is working properly.
1 Week Before The Moving Day
- Go the smart route and organise for your office removal company to come and pack your space. Some movers can also supply you with packing boxes, so remember to ask in advance.
- Call your IT company to come and launch your servers and wiring to guarantee that you’ll be able to start working from day one at the new place.
- Ensure your furniture is delivered in one piece and ask the movers to set it up.
- Organise an end of tenancy clean for your old office and do a final tidying up of the new space as well.
On The Moving Day
- If you’ve followed this guide, there’s little that can stand on your way of a smooth move. Enjoy your new office!